Student Handbook and University Policies

View the Student Policies and Regulations Handbook

Preface  Student Handbook Preface
Section 10.00 Preamble
Section 11.00 Authority
Section 12.00 Applicability
Section 13.00 Developments and Review of University-wide Policies and Campus Implementing Regulations
Section 14.00 Definitions
Section 20.00 Policy on Non Discrimination
Section 30.00 Policy on Speech and Advocacy
Section 40.00 Policy on Use of University Properties
Section 50.00 Policy on Campus Emergencies
Section 60.00 Policy on Student Governments
Section 70.00 Policies on Registered Campus Organizations
Section 80.00 Policies on Compulsory Campus-Based Student Fees
Section 90.00 Policies on the Campus Assessment of Voluntary Student Contributions to Student Governments and Registered Campus Organizations
Section 100.00

Code of Student Conduct

Section 110.00 Policies on Student Grievance Procedures
Section 120.00 Policies on Student Participation in Governance
Section 130.00 Policies Applying to the Disclosure of Information from Student Records
Section 140.00 Guidelines Applying to Nondiscrimination on the Basis of Disability
Section 150.00 Student-Related Policy Applying to Nondiscrimination on the Basis of Sex
Section 160.00 Policy on Sexual Harassment and Complaint Resolution Procedures
Section 170.00 Policies on University Obligations and Student Rights
Appendices  A through Y

The Student Policies and Regulations Handbook ("Handbook") integrates the University of California Policies Applying to Campus Activities, Organizations, and Students ("Policies") available on the Web at and Santa Cruz campus implementing regulations applying to campus activities, organizations, and students. To distinguish between the UC Policies and University of California Santa Cruz Regulations ("Regulations"), University of California Santa Cruz Regulations are printed in bold type. Effective June 29, 2016, this publication incorporates revisions made during the last academic year, and supersedes all documents of the same title published previously.

Members of the university community may propose amendments to these Policies and Regulations by submitting proposals to the Office of Student Conduct and Community Standards for referral to the chancellor's advisory committee on campus regulations. The committee makes periodic recommendations to the president or the chancellor. (See Sections 13.30, 13.31 and 13.40.) Proposals may be sent via email to or by mail to Student Conduct and Community Standards, 245 Hahn, 1156 High Street, Santa Cruz, CA 95064. Updates to the Handbook prior to its next publication date will be posted on the Student Conduct and Community Standards website at


Glossary of New Inclusive Language

New Term

OLD Term


Incident Review Meeting

Summons/Informal Hearing

Students are invited to participate in the student conduct process starting with an emailed invitation to the Incident Review Meeting where they will have the opportunity to learn more about their student rights, the student conduct process, and discuss the alleged incident in detail.

Information Gathering


This is the process from receipt of the initial incident report (IR) through sending the Incident Review Outcome in which the Student Conduct Specialist gathers as much information as possible in order to determine whether or not the student is responsible for the alleged policy violation(s).  Information in all forms and from all sources is considered.  Following the IR, the most common and detailed information comes via student meetings or Incident Review Meetings.

Reminder of Campus Community Agreement


When a Student Conduct Specialist has determined there is not preponderance of evidence for the alleged policy violation(s) or if preponderance is reached but the alleged policy violation(s) is considered to be minor in nature and better served with an informal reminder, the Student Conduct Specialist will issue a Reminder of Campus Community Agreement.  In this letter, students are reminded of the policies, expectations, and responsibilities that come with the opportunity to live on campus in University-sponsored housing.  

Receiving one of these letters means that a student is still in good conduct standing and no further action on the student’s part for the student conduct process is required.

Incident Review Outcome

Email Subject Line: TIME SENSITIVE: Notice of Incident Review Outcome

Conduct Resolution

At the conclusion of the Information Gathering period, if a Student Conduct Specialist determines that a student is responsible for one or more of the alleged policy violations, they will send an Incident Review Outcome letter notifying the student of several key things including 1.) what policy(ies) the student has been found responsible for, 2.) the rationale for how the Student Conduct Specialist came to their decision including what information was considered and how it was used, 3.) the Student Conduct Outcome(s) the Student Conduct Specialist has implemented.

Student Conduct Outcomes


At the conclusion of the information gathering process, if a Student Conduct Specialist finds a student responsible for one or more policy violations, they may decide that specific Student Conduct Outcomes are necessary.  These may come in the form administrative (status-based) or educational (action-based) outcomes.  Student Conduct Specialists will try to incorporate the student’s input if given and applicable before deciding on these outcomes.


Discipline/Trouble (depending on the context, this was informally used)

The result of any resolution process utilized to address a reported concern.

Conduct Specialist/Student Conduct Specialist

Student Conduct Officer

Any professional staff member who works to resolve a reported concern and potential policy violation.

Appeal Specialist

Appeal Officer

Any professional staff member who processes an appeal.

Alleged Policy Violations (APVs, used only internally)


After reviewing a submitted report, based on the information available at that time, a Student Conduct Specialist may allege that a student violated one or more policies from the Code of Student Conduct and/or Housing Contract.

Interim Action and Suspension

Three Levels

  1. Interim Action
  2. Interim Exclusion from Campus Property
  3. Interim Suspension from UC Santa Cruz

Interim Suspension


  • Warning
  • Extended Warning / Purposeful Reflection Period
  • Probation


  • Warning
  • Probation